SafariNow: Finance Team Leader

Purpose of Role

The Administrator Assistant core functions:
Responsible for the business financial planning and internal control to optimize financial resources. Integral to financial management of the business including accurate reporting and compliance.

Responsibilities

• General ledger journal processing and reports in Sage Evolution and in sub-systems (Xero & SageOne)
• Monthly reconciliations prepared for review by the CFO and for month end reporting
• VAT and other statutory returns submitted on time
• Cash flows monitored and future trends predicted
• Critical suppliers paid on time
• Corporate credit cards paid before they reach their limit
• Company credit cards and staff costs monitored
• Cash flow managed to ensure sufficient cash on hand to pay suppliers
• Payments prioritized daily with financial administrator
• Appropriate financial controls developed, implemented and maintained/documented to ensure accurate information processing, validity and completeness of expenditures in line with business objectives
• Appropriate authorisation of expenditure checked
• Adequate authorization obtained for invoices before payments
• Petty cash management
• Finance team assisted to ensure timely and accurate recording of customer transactions, including deposits, cancellations and adjustments
• Monthly Depreciation and Fixed Asset Register updated in Sage Evolution for auditing purposes
• Audits process and outcomes of managed
• Communication with external bodies such as SARS, KPMG, Mazars and other government agencies
• Shared purpose communicated to team
• Expectations and objectives clearly communicated
• Supervision provided to junior accountant and financial administrator to ensure timely and accurate payment of suppliers and billing of debtors
• Staff developed by overseeing training and poor performance
• Work reallocated when required
• Able to understand direct report’s roles and stand-in if needed for daily tasks

Skills Requirements

Technical Competencies:

• Excellent understanding of finance
• Tertiary qualification in accounting, finance or taxation.
• Strong relationship building
• Computer literate
• Commercial understanding of businesses, including knowledge of internal controls and business processes/willingness to learn these.
• Workmanship – Independently carries out his/her work in accordance with professional standards. Is developing herself/himself in her professional field. Has a thorough knowledge of her field.

Behavioural Competencies:

• Excellent written & verbal communication skills
• Attention to detail
• Ability to prioritise multiple tasks
• Ability to manage time effectively
• Ability to work in a team and on your own
• Ability to work in a fast paced, creative environment.
• Result-Orientedness – The ability to take direct action in order to attain or exceed objectives.
• Conflict Management – The ability to handle conflicting interests diplomatically and to help solve them.
• Sensitivity – Being susceptible to the attitudes, feelings or circumstances of others and being aware of the influence of one’s own behaviour on them.
• Cooperation – The ability to work effectively with others in order to achieve a shared goal – even when the object at stake is of no direct personal interest.
• Planning and Organizing – The ability to determine goals and priorities and to assess the actions, time and resources needed to achieve those goals.

Leadership Competencies:

• Focus on Quality – Setting high quality standards and striving for continuous improvement and to secure quality.
• Integrity – Adherence to the standards, values and rules of conduct associated with one’s position and the culture in which one operates. Being incorruptible.
• Controlling progress – The ability to control the progress of an employee's processes, tasks, or activities and of one’s own work and responsibilities.
• Forming judgment – The ability to balance facts and potential approaches taking the appropriate criteria into account.
• Stress Management – The ability to perform under pressure and adversity.
• Listening Skills – The ability to show one absorbs and understands important (non-) verbal information and to ask further questions when necessary.

Personal Competency Requirements

• High energy levels
• Proactive mindset
• Organised, time management skills – able to multitask
• Capable of conducting routine functions in a disciplined manner – accuracy, diligence and attention to detail
• Ability to adapt and understand new ways of working / ability to solve problems and provide solutions
• Constant personal development
• Excellent communication skills – verbal and written; fluent in Interpersonal skills
• Listening skills
• Team player
• Self-motivated and enthusiastic

Experience

• Minimum 3 years working in a finance environment
• Pastel/Sage Experience
• Excel Experience